Paper document filing systems are quickly becoming more and more outdated in the world as it stands today. With the advancement of technology, there is simply not very much room for paper filing systems left in our current world. However, paper filing systems are still prevalent in many places of work all across the country. Unfortunately, they are far from as efficient as they should be, something that can greatly limit the output of any given place of employement and one that can lead to overworked employees that have an overall much lower job satisfaction.
For one, paper filing systems reduce productivity by quite a bit, as it takes an entire five minutes on average to walk to a filing cabinet (or the like) and actually find the file that is needed. When you have a digitized filing system, this is much easier and takes only a fraction of that time. And while you might not think that five minutes of an employee’s time is all that big of a deal, it is an amount of time that will certainly add up over the day, over the week, over the entire course of the year. Paper filing systems are also far from environmentally friendly, something that is growing in importance as more and more people realize what a detriment even small actions can have to our planet, our mother Earth. For instance, there are now as many as four million paper documents circulating through this country alone, let alone in the rest of the world. On top of this, it is estimated that the number of paper documents here in the country grows by more than twenty percent for each and every year that passes.
But perhaps the most convincing reason to switch to a digital method of document storage and filing can be directly linked to the cost of paper filing systems. To put it simply, paper filing systems are far from cheap, especially when you factor in the number of documents that become misplaced or even permanently lost over the course of just a single year. Just one ordinary document can cost up to twenty dollars to file, and it is even more expensive to pay for a document that has become misplaced or lost entirely and is need of a replacement. For such a document, one hundred and twenty dollars is a typical amount of money that ends up being spent. And as more than seven percent of all documents (seven and a half percent, to be more exact) are permanently lost altogether and another three percent of all documents are misplaced before eventually being found (a time consuming process in and of itself), there is no doubt that the money spent on keeping a paper filing system up and running begin to add up and take their toll.
Switching to a digitized filing system through document digitization services can be quite an extensive process, but it is one that is often considered to be more than worth it in the end. Document digitization services, when document digitization services are conducted by a professional, can make the process of converting documents easier than ever before. Scanning on site can be a time consuming and laborious process, but professional document digitization services can help. And at the end of the day, these document digitization services and document conversion services are more than worth the time spent as well as the money spent in the process of converting documents and converting microfiche.
For one, the implementation of document digitization services allows employees to complete things in a far more timely manner. Digital document signing, for just one example, is often completed eighty percent more quickly than the time that the physical signing of the same document would have taken. On top of this, document digitization services often let you have access to documents remotely, something that more than seventy five percent of all business owners view as important and necessary to running their business. All in all, there are many reasons to hire professional digitization services to provide you with access to methods of storage you’ve only ever dreamed of.